Email Validation - DataTools

Email validation

Stop making the costly mistake of sending information to bad email addresses.

DataTools’ Email Verification

The DataTools Email Verification service ensures that an email address actually exists in real-time without ever sending a message.

From webforms to landing pages, mobile devices to Point-of-Sale systems (POS), DataTools’ email validation instantly validates the emails you collect.

Anyone can make a mistake and fat-finger their email address while typing, but these simple mistakes cut into your marketing spend and damage your sender reputation. Tessian, an email security platform, reports that organisations with more than 1,000 employees sent 800 misdirected emails every year. That’s two emails per day to the wrong recipient.

Reduce this risk by identifying invalid or fake email addresses before you send the emails to your list.

Email verification identifies email address discrepancies and spam traps before they are flagged by your ISP (Internet Service Provider). Flagging of these emails ruins your sender reputation and causes your emails to get blocked.

Email validation minimises fraud, reduces spam complaints, and eliminates hard bounces by ensuring you are sending to valid email addresses. It improves your marketing ROI and advances customer communication by saving time and money on list cleanup and resending of emails. Customer communications can be delivered flawlessly and promptly when you’re using an email list verified by an email validation tool.

How DataTools Can Help

Our email verification services eliminate hard bounces, reduce spam complaints, and stops your business from being blacklisted. Any of these can happen when you try to send too many emails to an illegitimate address.

These issues cause problems for your marketing team and your company’s reputation. An ill-managed email list can lead to poor marketing ROI, customer experience issues, and poor sales initiatives. This cuts into your bottom line and results in lost revenue and customer complaints.

DataTools’ email verification can solve these issues before they become detrimental to your company. Our email validation tool:

Identifies invalid emails
Checks every email domain for accurateness and legitimacy
Determines whether emails will deliver to your customer
Finds email addresses with hard or soft bounce potential

Over 97% Accuracy Rates

We go beyond a simple syntax check to ensure the authentication of your email addresses. We have developed custom integrations with the ISPs to communicate with the servers and ensure you are receiving the most accurate data possible. As such, you can rest assured your customers are receiving your marketing emails.

So how does it work?

When an email is sent to the email verification service, 3 stages of verification occur. These are:

Step 1

The DataTools Email Verification service ensures that an email address actually exists in real-time without ever sending a message. From webforms to landing pages, mobile devices to Point-of-Sale systems (POS), DataTools’ email validation instantly validates the emails you collect.

Step 2

Verifies the validity of the email domain (MX record) for the email address. This prioritises the delivery of email messages on behalf of the recipient’s domain to make sure the email domain can send and receive emails.

Step 3

Connects directly to the email server to authenticate if the email address exists on the server. Instead of a simple ping, DataTools’ Email Verification uses custom integrations developed alongside the ISP to communicate with the server via the preferred method. The technology works with all global ISPs and is constantly updated for changes in existing ISPs and new ISPs. This method is 97%+ accurate and averages 0.5 seconds per verification.

What type of information is returned?

The DataTools Email Verification service returns some useful status information about the email.

Primary Email Status

VALID – The email represents a real account / inbox available at the given domain.

INVALID- The email address is invalid. See the Secondary Status section below for more details.

ACCEPT ALL – These are domains that respond to every verification request in the affirmative, and therefore cannot be fully verified. It appears as if all of the emails are Valid at that domain, but the company actually has a firewall or another spam tool that may remove the email message or send a bounce message at a later time.

UNKNOWN – The email address looks good but the associated domain is not responding. This could be a temporary status for domains having intermittent issues or a permanent issue for dying domains.

Secondary Email Status

CONNECTED – Whether or not a valid email is connected to active online networks.

DISPOSABLE – Disposable addresses are created to be Valid only temporarily so their owners can sign up for promotions or services without using a primary address.

ROLE ADDRESS – Email address was created to message a function like sales@, support@, or postmaster@. Role address are email address that are set aside for functions, not people.

Our Accreditations

DataTools complete annual certifications with Australian and New Zealand authorities to demonstrate we provide and maintain quality software. These accreditations prove our quality of management, approval to supply to government departments and the ability to comply with postal authorities strict guidelines for software approval.

Our Integration Partners

DataTools integration partners are experienced specialist who can help integrate Kleber into your current system. Each partner specialises in different technologies and industries, so odds are you will find someone who understands your business and how to help you with your Kleber integration. Click on a partner listed below to learn more about what they do and how to contact them.

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Feedback speaks volumes

Chad H

“Now in my 8th year with DataTools I can highly recommend both DataTools the software programme and the customer
service team. DataTools is easy to use and the customer service team are approachable and always available to help
answer queries and resolve issues. Thank you to the team at DataTools!”

Tony C

“The Support Agent was great to work with and replied with great knowledge of the system. They were able to point us to the type of function we should use AND how to best use the results being returned to validate the address entered by the users”

Isana C

“The whole DataTools team provide exceptional service, they have consistently provided excellent support over the years”

Shravan K

“DataTools Support provided us very good service. The technician found the problem and helped us resolve the issue in no time”

Tarek I

“You have a great Support Team. They understood how critical my situation was and didn’t disconnect until it was resolved”

Moira W

“My Support Agent was so patient and extremely good at explaining how to fix my issue. Thank you for the great customer service once again”

Robert G

“DataTools have always provided a dependable and reliable service and the team clearly shows that. I guess that’s why we’ve been with them for all these years and haven’t looked back”

David T

“DataTools Support was excellent. The job we were working on was urgent, so your excellent and prompt service was very much appreciated”

Marek B

“DataTools Technical Support displayed a high level of involvement in providing resolution to the issue, high level of technical skills and exceptionally good customer service skills. We are very pleased with the quality of support that was provided”

David G

“The DataTools Support specialist was absolutely brilliant, she was professional, explained everything and was happy to help even after I called 7 times. I’m looking forward to working with her again if we have any questions. Thanks!”

Steve D

“Lovely and friendly staff. DataTools do more than just take an order, they followed up to make sure everything is working as expected. Great!”

Sina M

“Answers provided by support were very clear and to the point. Issues that could have taken hours to resolve, got rectified within minutes with the help I received. Excellent job and keep up the great work!”

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PRODUCTS

Address Validation

Format, clean, repair and verify addresses with 100% accuracy

Address Capture

Capture addresses more accurately, faster and with less effort

Email Validation

Check and validate email addresses in real time

Phone Validation

Check and validate landline or mobile number in real time

Professional Mailing Solutions

Easy to use point and click, to integrated solutions

Australian Address Lists

Australia’s Premier Source for
Up-to-Date Address List Data

FEATURES

Human Touch

AI to read and understand addresses

More Data Sources

Use Australian, New Zealand and International data sets to get accurate addresses

Bulletproof Security

Ensure data is secure in every way possible

Simple Implementation

Use webservice and easy to use APIs for Address, Phone, Email and Geocoding

Reliability

Consistent, predictable, scalable and more...

PRODUCTS

Address Validation

Format, clean, repair and verify addresses with 100% accuracy

Phone Validation

Check and validate landline or mobile number in real time

Email Validation

Check and validate email addresses in real time

Address Capture

Capture addresses more accurately, faster and with less effort

Professional Mailing Solutions

Easy to use point and click, to integrated solutions

Australian Address Lists

Easy to use, address lists from anywhere in Australia

FEATURES

Human Touch

AI to read and understand addresses

Bulletproof Security

Ensure data is secure in every way possible

Reliability

Consistent, predictable, scalable and more...

More Data Sources

Use Australian, New Zealand and International data sets to get accurate addresses

Simple Implementation

Use webservice and easy to use APIs for Address, Phone, Email and Geocoding